County Clerk

There are several methods for having a business translation certified. The most basic level of certification is the signature of the translator. The second level of certification is notarization. The third level of business translation certification is County-clerk certification. The final method of certification is an Apostille certification. Some countries do not recognize the Apostille and you will have to research the specific methods for obtaining legalization of documents for those countries.

Example of a County Clerk Certification:

example of county clerk

Why Would You Need More Than Basic Certification?

A translator signature is simply not enough to allow a document to be internationally recognized. In many cases it is not even enough for domestic recognition. When a translator signs off on a business translation without any additional verification it does not inspire confidence in the receiving party. They have no way of verifying that the signature is valid or the credentials of the translator. There are several points of attention that must be addressed.

Notarization vs. County-Clerk Certification

When you need verification of a business translation there are two methods that are most commonly used, notarization and county-clerk certification. Notarization is available in many places in the United States, most banks, realtors, accounting firms, and law firms have a notary public in the office, who will be happy to notarize your business translation for a small fee.  Some businesses offer the service gratis. In states where notary public’s signatures are on file with the Secretary of State there is usually no additional certification necessary.

However, in many states, the Secretary of State does not authorize notary publics and County-Clerk certification is required as well as notarization on a business translation. While in many cases, a simple notarization is enough to certify the document, if you need to obtain an Apostille certification you may also need County-Clerk certification. Each state handles county-clerk certification differently and the fees can vary. Contact the office local to you to find out the process for obtaining a County-Clerk certification on your business translation. If you have any questions regarding these issues, our The Translation Company’ customer service will gladly answer any questions you have about getting the certifications you need at the quality and price all our customers deserve.

You Can Never Be Too Safe With Translations

In states where the notary public’s signature is on file with the Secretary of State, the county-clerk can certify the notary public’s signature adding another level of verification to the business translation. Doing business internationally requires respect and patience on both sides. A document that has received both notarization and county-clerk certification is significantly more reliable than a document with only the basic translator signature. To avoid trust issues, it is often suggested to obtain the highest level of certification that your translation may need for passing various levels throughout the industry it will be used for. This can streamline the process of getting your documents recognized overseas.








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